Society Competition

 

Henley and District Philatelic Society abide by the rules set out for the Thames Valley Federation.

 

 

             THE THAMES VALLEY & DISTRICT PHILATELIC FEDERATION

             ANNUAL FEDERATION COMPETITION RULES

 

These rules apply both to the 9-sheet and 16-sheet competitions

 

General: All exhibits must include a plan of the exhibit.  For smaller exhibits this may occupy less than one page.

 

CLASSES

 

(A) Traditional

 

Entries may be of a general or specialised nature and may include

postage stamps used or unused, as singles or multiples and stamps used on cover to illustrate

their usage;

varieties eg watermark, gum, perforation, printing etc;

essays and proofs, both adopted and rejected;

specialised items eg postal forgeries, postally used fiscal stamps

postal stationery, to illustrate an issue per se rather than routes, rates or markings

 

(B) Postal History 

 

Entries should comprise a study of postal routes, rates, markings or marcophily (a study of cancellations or instructional and informative markings).

 

Entries that were formerly classified as ‘Social’, that are Postal History supplemented by relevant ephemera are now classified as Postal History.  The supplementary material must not comprise more than 50% of the exhibit

 

              (C) Aerophilately

 

Entries may include documents carried by air, official and semi-official stamps – mint and used and on cover, postal markings, vignettes, labels, leaflets, messages, and papers dropped from the air, mail recovered from accidents, relevant maps, photographs, and timetables.

 

(D) Thematic

 

Entries should consist of stamps and other philatelic material to illustrate a topic or theme.

 

Material should be included from a range of stamp issuing territories. Mint and used material should not normally be mixed on one sheet. Use of postal material other than stamps that is relevant to the theme (e.g. postmarks, postal stationery, proofs, essays, booklets, miniature sheets) is encouraged.

 

             (E)  Open

 

An Open Class exhibit develops a subject according to the choice of the collector, giving them the total freedom to arrange it with the only limits being :

 

· The philatelic material will cover at least 50% of the extent of the exhibit

· The non-philatelic material will be no thicker than 5mm to fit into standard exhibition frames.

The material selected will ‘tell a story’.

.

(F) Cinderella

 

Entries may consist of embossed, imprinted or adhesive stamps or labels, which were issued for Fiscal or Revenue purposes or other non-postal purposes. Entries may include documents bearing such stamps or labels or relating to the origin or usage of such stamps or labels.

             (G) Junior           a)  Traditional                      b) Postal History

                                       c)  Aerophilately                   d) Thematic                

    e)  Open                             f) Cinderella

   

The judges will take account the age of the entrant when marking.

 

ELIGIBILITY

 

Each Federated Society may submit one or two entries in each of the six classes A - F, and one entry in each of the six sub-classes a – f in class G. The arrangement and presentation shall be the work of an individual member of the sponsoring Society, and that member shall be the sole owner of all items in the entry.  Each entry from a Federated Society must be from a different individual and no individual may have more than one entry in the competition.

 

It may be necessary to restrict the number of entries from each Society that can be displayed at the competition venue because of the limited frame space available

 

Entries that have won a Thames Valley Federation class, may not be re-entered into that class for a period of five years unless they have been substantially rewritten with greater than 50% new material.  However, successful entrants in the 9-sheet competition are encouraged to develop their entries for the 16-sheet competition.

 

Entrants for the Junior Class must be under 18 years of age at the time of the competition.

 

3.           ENTRIES

 

Each entry shall consist of the appropriate number of standard sized sheets (not to exceed 245 mm by 300 mm.), except that double sized sheets can be used counting as two sheets. The first sheet, which may contain philatelic material, must contain the title of the entry and some introductory notes as well as a plan.  All sheets, with progressive numbering of pages on the front or reverse, must be enclosed in protective covers.

Each entry must be included on an entry form giving the name of the competitor and their Sponsoring Society, together with the class they have entered.  An estimate of the value is required for insurance purposes only. The name of the entrant and their society must not appear on the entry itself, nor must any indication of value be shown.

It is recommended that entrants have insurance cover for their entries.

 

4.           AWARDS

 

For the 9-Sheet Competition

 

The President's Cup shall be awarded to the winner of Class A (Stamps)

The Major Miles Trophy shall be awarded to the winner of Class B (Postal History).

The British Philatelic Trust Trophy shall be awarded to the winner of Class C (Thematic).

The Cinderella Cup shall be awarded to the winner of Class D (Cinderella).

A cup shall be awarded to the winner of Class G (Junior).

Appropriate certificates will be awarded to all entrants in each of the seven classes.

 

For the 16-Sheet Competition

 

Certificates will be awarded to all entrants.

 

5.           INSURANCE OF EXHIBITS

 

Exhibits will be stored in a safe place prior to Exhibition Day, and kept under constant surveillance during the day.  Entrants are recommended to insure their collections. This normally covers competition entries in the UK. The Federation will provide up to £10,000 total insurance cover for those exhibits that are not otherwise insured for the period during which they are held by the Federation.  Although the organising Committee will take the utmost care in the safeguarding of each exhibit, the Committee members accept no personal responsibility in respect of any Entry.

 

6.           MARKING

                                       

 The marking scheme is based upon the National Rules, adapted for Federation use.

 

Cinderella, Traditional,             

Postal History and

     Aerophilately                         Junior

 

Philatelic and Related Knowledge                                      25  )                                    40                   

Personal Study   and research                                             10  )

 

Treatment                                                                           20                                      10

Originality and Philatelic Importance                                    5                                       10

Relative Condition                                                              15                                       10

Rarity                                                                                   10                                        -        

Presentation, Write-up and arrangement                            15                                      30

    

Total                                                                                    100                                   100

 

 

                                                                                   Thematic                                  Junior

 

Treatment                                    Plan                                 15          )

                                                    Development                   15          )                              40

Originality                          5          )

 

Knowledge, Study research         Thematic                         15          )

Philatelic                         15          )                              20

 

Condition                                                                            10                                       10

Rarity                                                                                   10                                           -

Presentation                                                                        15                                         30

 

Total                                                                                   100                                      100

 

OPEN CLASS

 

Title, idea and creativity                                                                   20

 

             Treatment                                                                                                    

 

                          Plan and Development                                           20

                          Research and knowledge of the subject                20          40

 

             Material

                         

                          Condition and Rarity                                              15

                          Intelligent use and variety of

non-philatelic Material                                            10          25

 

Presentation                                                                                     15

                                      

                                                                                           TOTAL        100 

7.           AWARD LEVELS

 

(a) Gold                                       Marks    90-100             

(b) Vermeil                                                 80- 89 

(c) Silver                                                     70- 79               

(d) Bronze-silver                                         60- 69  

(e) Bronze                                                   50- 59  

(f) Certificate of Merit                                40- 49

 

8.           NOTES TO ENTRANTS

 

The following should assist in preparing an exhibit.

The breadth of the subject chosen should be appropriate to the size of the entry.

 

Entries comprising 9 SHEETS to be shown:                      Entries comprising 16 SHEETS to be shown:

 

1            2            3                                                    1           2           3           4

4            5            6                                                    5           6           7           8

7            8            9                                                   9           10          11          12

13          14          15          16

Description

 

(a)   The subject should be chosen carefully, ensuring that the entry is appropriate to the class.

(b)   Introductory remarks are essential to the entry.

(c)   The write-up should be precise and apposite.

(d)   It must be borne in mind that the reader may be new to the subject.

 

  Philatelic Knowledge & Personal Study - Exhibit should demonstrate:

 

(a)   Full & accurate appreciation of the subject chosen.

(b)   Detailed study of existing information.

(c)   Any contribution of new information.

(d)   Careful selection from the material available is indicative of the entrant’s knowledge of the subject.

 

Treatment

 

The entry should have a logical development of the subject, with a clear beginning middle and end.

 

Originality and Philatelic importance – The factors considered include:

 

Originality of approach

The degree of advancement that has been attained relative to the subject chosen.

The significance of the subject matter in relation to the development of the postal system, or equivalent for Cinderella material.

 

Relative condition and Rarity

 

Is the condition of items shown (bearing in mind the availability and condition of extant material):

        Below average/average/above average/outstanding?

(b)   Are there rare items present? (Monetary value relates as much to demand as to rarity). If so, this            may be indicated in the write-up.

 

Presentation, write-up and arrangement.

 

Attention should be paid to the positioning of material to present an attractive overall display:

(i) at sheet level (ii) at frame level.

(b) The write-up can be by any means available (hand-written, typewritten, stencil, Letraset, printing       machine etc.).  Correct spelling and legibility are important.

(c)  Where there is a need to point to an exact point on a stamp or cover, arrows cut from self-adhesive   labels are useful. It is strongly recommended that such arrows should not be attached to the item itself but to a protective mount

(d)  The mounting of items on THIN edging is acceptable.

(e)  Entries can be mounted on album pages or sheets of paper of appropriate size and thickness.

(f)   Ensure that exhibits are securely mounted.

(g)  The sticking of captions or typed information is accepted. Be sure to align such items correctly.

(h)  Do not mention different Types (e.g. Type 'A' or Type 'B') unless you say what they are.

(i)   Postal History may require a map.

(j)  Photocopies/Photographs.

 

(i)   Any photocopy or photograph (copy) of a cover or stamp should be clearly labelled as such

(ii)   All copies of entire items should be reduced by at least 25%

(iii)   Enlarged copies may used to illustrate items such as a flaw or postal mark that is not

       otherwise easily seen. Such enlargements should be at least 50% greater than the original.

(iv) Scanned images printed on the page should be treated as copies.

 

 

Open Class

 

Title, Idea and Creativity

 

An ingenious title, which covers the theme as well as the original idea, should be rewarded.

 

Treatment

 

A plan that explains the content of the exhibit is necessary.  The plan should not consist of a lengthy text, but of a division of the theme in logical sections so the public and the judges can form an opinion of what the exhibit deals with.

 

Development is shown by following up on the intentions of the plan by necessary, explanatory texts on the pages. These texts should be written close to the objects they describe.

 

Research shall be understood in a wide sense and can generally be interpreted as the exhibitor’s mastery of the subject. This mastery can also be shown by short comprehensive texts. ‘Mastery is shown by restraint’

 

Material

 

The points for ‘Condition and Rarity’ are principally allotted to the ‘Quality’ of philatelic as well as non-philatelic material.  If the judges find rare objects (from either category), points may be added.

 

Lack of relevant philatelic material sometimes makes it impossible to give thorough treatment of the theme and in that case the non-philatelic material can enhance the description and make the exhibit more attractive.

 

The exhibitor is encouraged to use as many non-philatelic items as possible, and not be just restricted to postcards.

 

 

Suggested further reading

 

Although it is an American book, those who wish to progress could usefully read/acquire a copy of “The Philatelic Exhibitors Handbook” by Randy L. Neil

 

A more detailed paper on Preparing Philatelic Exhibits by Mark Bailey is posted on the Thames Valley website.

 

THAMES VALLEY PHILATELIC FEDERATION

 

PROPOSED JUDGING CRITERIA AND MARKING SCHEME

FOR OPEN CLASS COMPETITION

 

The information in this review has been extracted from the handbook written by Gunnar Dahlvig RDP in conjunction with the Swedish Association of Thematic Stamp Collectors.  The handbook was written for exhibitors, who intend to exhibit in the Open Class now or in the future.  At the time of writing there were no formal regulations for an experimental class under FIP/FEPA level, and these regulations were compiled in Sweden and have been accepted in several European countries.

 

The reason for the introduction of the class was due to a number of reasons which included the complexity of regulations and not being able to display ancillary material.  Additionally, a regard that it was impossible to be awarded a medal without a thick wallet and an embarrassment of interest in exhibits with few visitors looking at the competitive entries.  The Swedish Federation decided to create the new class with simple judging criteria :

 

· The same medal levels as with other classes

· Few and simple rules

Non-philatelic material accepted

 

 

Regulations for Open Class

 

 

Article 1                Competitive Exhibitions

 

In accordance with Article 1.4 of the General Regulations of the FIP for the evaluation of competitive exhibits at FIP Exhibitions, these Special Regulations have been developed to apply to the Open Class exhibits.

 

 

Article 2                Competitive Exhibits

 

An Open Class’s exhibit develops a subject according to the choice of the collector, giving them the total freedom to arrange it with the only limits being :

 

· The philatelic material will cover at least 50% of the extent of the exhibit

The non-philatelic material will be no thicker than 5mm to fit into standard exhibition frames.

 

 

Article 3                Judging of Exhibits

 

The following criteria will be considered to reach a more objective evaluation.

 

                Title, idea and creativity                                                                                   20

 

                Treatment                                                                                                                           

 

                                Plan and Development                                                        20

                                Research and knowledge of the subject                           20            40

 

                Material

                               

                                Condition and Rarity                                                           15

                                Intelligent use and variety of

non-philatelic Material                                                        10            25

 

Presentation                                                                                                         15

                                               

                                                                                                                TOTAL        100 

 

NOTES TO THE ARTICLES

 

Article 1   Competitive Exhibitions

 

These articles have been compiled to assist judges in their evaluation of an entry and the exhibitors in the preparation of Open Class exhibits

 

One of the most important aims of the Open Class is to create information for non-philatelists.  Therefore the jury must always bear in mind the viewing of the exhibit by the public.

 

Article 2   Competitive entries

 

At least 50% of the material must be philatelic.  It is not compulsory to use non-philatelic material, but the lack of such will prejudice the points for treatment as well as material.

 

Article 3   Judging of Exhibits

 

Title, Idea and Creativity

 

An ingenious title, which covers the theme as well as the original idea, should be rewarded.

 

Treatment

 

A plan that explains the content of the exhibit is necessary.  The plan should not consist of a lengthy text, but of a division of the theme in logical sections so the public and the jury can form an opinion of what the exhibit deals with.

 

Development is shown by following up on the intentions of the plan by necessary, explanatory texts on the pages. These texts should be written close to the objects they describe.

 

Research shall be understood in a wide sense and can generally be interpreted as the exhibitor’s mastery of the subject. This mastery can also be shown by short comprehensive texts. ‘Mastery is shown by restraint’

 

Material

 

The points for ‘Condition and Rarity’ are principally allotted to the ‘Quality’ of philatelic as well as non-philatelic material.  If the judge finds rare objects (from either category), one or more points may be added.

 

Lack of relevant philatelic material sometimes makes it impossible to give thorough treatment of the theme and in that case the non-philatelic material can enhance the description and make the exhibit more attractive.

 

The exhibitor is encouraged to use as many non-philatelic items as possible, and not be just restricted to postcards.

 

Presentation

 

                Normal rules apply to the attractive presentation of the exhibit.  Large sections of text do not improve the exhibit.

 

WHAT ARE THE JUDGES LOOKING FOR ?

 

Title, Idea and Creativity

 

Does the title and the collecting idea show innovation?

Does the development agree with the title?

Is the title ingenious/interesting?

 

Treatment

 

Plan and Development

 

Is the theme/idea shown by a clear plan?

Does the innovation penetrate the treatment of the theme/idea?

Does the development follow the read threat?

Is this read thread logical and covering the whole theme?

 

Research and Knowledge of the subject

 

Does the exhibitor show a thorough knowledge of the subject?

Is the text too extensive?

 

Material

 

Condition and rarity

 

Is at least 50% of the material philatelic?

What is the condition of the material including the non-philatelic?

Are there any rare items anywhere in the exhibit?

 

 

Intelligent use of the non philatelic material.

 

Are there different types of non-philatelic material?

Have the possibilities to use non-philatelic material been utilised?

Is any section dominated by either philatelic or non-philatelic material?

Can the development of the theme be improved by a different allotment of philatelic and non-philatelic material?

 

Presentation

 

Is the general impression attractive?

Is the exhibit confusing or unbalanced?

Are the pages too crowded or with large expanses of underused exhibit space?

Is the presentation realised in an original way?

Is the text neat and of a suitable size?

Are individual text sections too long?

Could the impression be enhanced by frames and backgrounds?

Are there any attractive/originally formed details?

 

This report is based on the experiences of Gunnar Dahlvig who is recognised as a leading exhibitor in Open Class competition.  The Handbook is endorsed by leading international philatelists, including Birthe King from the UK.

 

August 2009.